APPLICATION FORM 

To: All Civil Society organisations interested in implementation of the OSCE Project: 
Supporting Authorities and Civil Society to improve human rights redress mechanisms and migration-related policies and practices in Serbia

Date of issuing: 25 April 2018 

Date of closure: 15 May 2018, 17:00 CET 

Name of the Project: Supporting Authorities and Civil Society to improve human rights redress mechanisms and migration-related policies and practices in Serbia

Ref #: IPA/SER/03/2018 

1)	Brief background of the Project

The OSCE Mission to Serbia calls all interested civil society organisations to apply for the implementation of its project entitled “Supporting regional CSO networks working on human rights, displacement and migration”.
 
2)	Project objectives 

The overall objective of the project is to provide further support to the regional network of civil society organisations in maintaining links and fostering civil society dialogue in the area of migration, as well as enabling advocacy initiatives on refugee/IDP related issues.

The OSCE Mission to Serbia will implement this project through an Implementing Partner Agreement with a civil society organisation over the period of 8 months during 2018.

3)	Implementing Partner Tasks

Specific tasks of an implementing partner shall include:

•	Coordinating the work of the regional CSO network within this project;
•	Maintaining regular contacts and initiating exchange of information among members of the regional network of civil society organizations;
•	Ensuring  proper identification of the priority thematic areas for the work of CSO network in 2018;
•	Ensuring that the project goals are achieved by coordinating activities and participating in preparation of the discussion papers, policy documents and  meeting conclusions;
•	Preparing reports and minutes of the thematic meetings;
•	Ensuring smooth implementation of the activity plan and respect for deadlines;
•	Preparing and submitting narrative and financial reports   
•	Maintaining links with other regional and/or EU based civil society network initiatives and utilizing it to further project goals;
•	Maintaining links with EU based civil society umbrella organizations dealing with refugees and migrant issues and utilizing it to enhance the project results;

4)	Mandatory Qualifications:

•	At least 10 years of proven record in dealing with refugees/IDP issues in Serbia and the region; 
•	At least 5 years of experience in dealing with displacement in the SEE and migration related issues;
•	Strong links with civil society community in the country, region and at the international level;
•	Membership in and links with EU based refugee and migration think tanks and networks; 
•	Proven experience in preparing analytical documents;
•	Proven history of conducting lobbing and advocacy activities;
•	At least 10 years of experience in the management and implementation of projects;
•	Proven record of successful cooperation with international donors in the project implementation;
•	Proven record of successful cooperation with the OSCE Mission to Serbia in the implementation of any projects is advantage.  

5)	Entities eligible to apply:

-	Civil society organizations registered in Serbia

6)	Supporting documentation:

Applicants shall also provide information on their operational capacities: 

-	Registration certificate (issued by the Serbian Business Registers Agency); 
-	Statute (in Serbian and English, verified by the Serbian Business Registers Agency); 
-	a copy of the Mission Statement (in Serbian); 
-	a listing of all Board Members, key management personnel, and proposed project staff (with CVs); 
-	copies of financial statements for previous three years; 
-	bank account details;
-	short description of minimum 3 projects implemented in the previous period as per requirements set above in point 4) Mandatory Qualifications of this invitation;
- 	copies and or narrative presented in loose format in regards to Memberships and links with EU based refugee and migration think tanks and networks, as requested in point 4) Mandatory Qualifications of this invitation;
- 	narrative presented in loose format in regards to providing proven experience, history and records, as requested in point 4) Mandatory Qualifications of this invitation and
-	Supplier Registration form, presented in Annex A

7)	How to apply and the procedures to follow:

Applicants must apply in English. Hand-written applications will not be accepted. 
Applications must be submitted in a sealed envelope by registered mail or private courier service or by hand-delivery (a signed and dated certificate of receipt will be given to the deliverer by OSCE). 
Applications must be delivered to the below specified address on or before 15 May 2018, 17:00 CET (local time) clearly marked as follows: 
OSCE Mission to Serbia
Attn: Chairperson, OSCE Bid Opening Board
IPA/SER/03/2018
Deadline: 15/05/2018, 17:00 (local time)
Španskih boraca 1, 11070 Belgrade, Serbia
Do Not Open, Except in the Presence of the OSCE Bid Opening Board	

Applications sent by any other means (e.g. by fax or by e-mail) or delivered to other addresses will be rejected.

Any application submitted after the deadline at 17:00 on 15 May 2018, will be automatically rejected.

Please address all your queries or questions in writing at the addresses given below up to 5 days before the submission deadline and kindly refrain from any telephone calls or personal visits. 

marija.petrovic@osce.org